The cost of a self-inking custom rubber stamp, for what it does, is very expensive. For example, a 1 inch x 2 3/4″ stamp costs approximately $30.00. If you need the stamp in multiple colors, that just multiply the cost by the number of colors. If your document identification text needs to be changed at a later date, that means buy another stamp.
Efficiency is decreased and time is wasted. When you have multiple recipients of your document that require distribution, such as accounting, marketing, clients, etc., appropriate identification or stamps should be made on each document copy. In most instances, this requires that the original be printed and then copies be made for each party. Thus, more time is wasted by having to go to the copy machine. And, don’t forget, they still have to be stamped on each page.
They will obliterate the text or content of the document in the area in which they are used. They are generally used in the margins of documents. If not, this use-in-the-margin requirement renders the document easily susceptible to alteration as the “stamp in the margin” can easily be blocked out and an unprotected “original” made on today’s high quality copiers with no trace of the stamp.
Stamping is most always done manually. Documents that have multiple pages end up being mostly unprotected due to the tendency to mark only the first page. In this regard, the use of rubber stamps actually encourages document mismanagement.
They cannot stop a document from being used in a manner which was not intended. A rubber stamp, with it’s marking in the margin, is a classic example of how a COPY becomes and “Original.”
Marking revised pages of a multi-page document is highly prone to error. If a user has changed pages 5, 11 and 13 of a 20 page document, she must manually sort through the document and apply the correct stamp. Discounting the error factor, this compounds the worker’s waste of time.
They are mostly ineffective and outdated for today’s paper document management requirements. Manually marking documents with self-inking stamps is limited to what you have available in you desk drawer. If unique or special marking is required, a stamp must be ordered and still requires manual application.
StampIt for Word is the method for automated document marking and is the solution for eliminating the use of rubber stamps for paper document management. StampIt combines the power of Word with the power of your printer. It’s like having instant, unlimited access to custom rubber stamps that are fully automated. W7ZTA3JQHJPP
